Accept Your Assignment
The Tournament Owner invites you as Chief Referee. Here's how to accept and get started.
Receive the invitation
You'll get a push notification and email from the Tournament Owner: "You've been invited as Chief Referee for [Tournament Name]."
Review tournament details
Tap the notification to open the invitation. Review the event name, dates, venue, and number of categories before accepting.
Tap Accept
Once accepted, the Referee Dashboard for this tournament is added to your app. You'll have access to all referee tools immediately.
Pre-Tournament Checklist
Complete these tasks before the event starts to ensure a smooth tournament day.
Review all categories
Open each category and verify the format, group size, advancement rules, and entry counts. Flag any configuration issues to the Tournament Owner.
Confirm staff roster
Check that all organizers and helpers have accepted their invitations. Contact the Tournament Owner to re-invite anyone who hasn't accepted.
Set dispute window
Configure the dispute window duration (how long after a match players can raise a dispute). Typical values are 15–30 minutes.
Assign helpers to tables
In Staff → Table Assignments, assign each helper to specific tables or a pool of tables they'll be responsible for during the event.
Review & Publish Draw
The draw is generated by the system. Review it carefully before notifying players.
Generate the draw
Go to Draw → [Category] → Generate. The system seeds players by rating and distributes them to avoid same-club early round clashes.
Review seedings
Inspect the bracket to ensure seedings are correct. Compare against the official entry list. Use the Player Info panel to verify each entrant's rating.
Make manual adjustments
Drag players to different positions in the bracket if needed. The system shows a warning if a move violates ITTF/federation seeding guidelines.
Publish draw
Tap Publish. All registered players are notified instantly. Once published, the bracket is visible on the public tournament page.
Call Matches
Coordinate match flow across all tables in real time.
Open Match Scheduler
Go to Referee Dashboard → Schedule → Ready to Call. This shows the next batch of matches that can be called based on table availability and match dependencies.
Assign table and call
Assign an available table to each match and tap Call Match. Both players receive a push notification: "Your match is ready — Table [X]."
Monitor acknowledgments
Players can tap On My Way to acknowledge. You see a real-time status: Called → Acknowledged → In Progress → Complete.
No-show protocol
If a player doesn't acknowledge within the no-show window, the system flags the match. You can issue a warning, extend the call, or rule a walkover.
Validate Scores
As Chief Referee, you are the final authority on all match scores before they are committed to the bracket.
Score entry by helpers
Helpers enter scores at each table in real time. As they submit game results, you see them appear in the Referee → Live Scores view.
Anomaly alerts
The system auto-flags unusual scores (e.g., a score of 11–0 in every game, or a 12–10 game without proper deuce entry). Review these before confirming.
Override a score
Open any submitted match, tap Override Score, and enter the corrected game score. A reason is logged for audit purposes.
Finalize the match
Once correct, tap Confirm & Advance. The winner is moved to the next round automatically and both players receive their result notification.
Handle Disputes
A player dispute halts result finalization. Resolve it promptly to keep the tournament on schedule.
Receive dispute alert
You immediately get an urgent push notification and a red alert banner on the Referee Dashboard when a player raises a dispute.
Review the match log
Open the dispute. The match log shows every score entry — who entered what, and when. Compare the player's claim against the log.
Issue your ruling
Tap Uphold Dispute to correct the score, or Dismiss Dispute to confirm the original score. Your ruling is logged and both players are notified.
Walkover & Forfeit
For no-shows or player misconduct, open the match and tap Issue Walkover or Issue Forfeit. Choose the advancing player and add a reason note.
Finalize Results
Once all matches in a category are complete, publish the final standings.
Verify 100% completion
The Finalize button is only enabled when all matches show a confirmed result. Check the Pending column for any unresolved matches.
Publish category results
Tap Finalize Category. The podium (1st, 2nd, 3rd/4th) is calculated, the leaderboard is published, and ranking points are queued for update.
Notify the Owner
The Tournament Owner receives an automatic notification when each category is finalized. They can then proceed to close the tournament once all categories are done.
Watch & Learn
Chief Referee video walkthroughs.
Referee Dashboard Walkthrough
Overview of all referee tools and panels.
~7 minHandling Score Disputes
Step-by-step dispute resolution workflow.
~5 minDraw Review & Finalizing Results
Generate draw, adjust seedings, and finalize.
~6 minChief Referee FAQ
Yes. Your Referee Dashboard has a tournament switcher to manage multiple events. However, note that your notifications will be shared across all active tournaments, so ensure you have the capacity to handle disputes promptly for each event.
The Chief Referee's ruling is final within the TT Stars platform. Players may escalate to their national federation through their standard appeals process, but the tournament result in TT Stars is locked once you issue a ruling.
Yes. Open the player's match, tap Issue Walkover → Disciplinary, and add detailed notes. The Tournament Owner is automatically notified and the record is permanently logged.
Score entry is handled by helpers. Validation (override/dispute resolution) is exclusively a Chief Referee permission and cannot be delegated to organizers or helpers.