Create a Tournament
Start by setting up the basic details. You can always edit them before publishing.
Open the Owner Dashboard
Go to Dashboard → My Tournaments → Create New Tournament. You'll need an owner-level account (contact support if you need an upgrade).
Enter basic details
Fill in the tournament name, host venue, city/state, start & end dates, and a short description that players will see.
Upload banner image
Add a 1280×480 banner image. This appears at the top of your tournament's public page and on player notifications.
Set registration window
Define the registration open date and deadline. Registrations outside this window are automatically blocked.
Save as Draft
Tap Save Draft to keep the tournament private while you continue configuration. Players cannot see or register until you publish.
Add Categories & Rules
Define each event within your tournament. Categories are the core unit — everything from draws to results is category-level.
Add a category
Go to Categories → Add Category. Enter the name (e.g., Men's Singles U-2000), type (Singles/Doubles/Teams), and gender restriction.
Set eligibility limits
Define min/max rating, age group (U-18, U-21, veterans, open), and any club/association restrictions.
Configure match format
Choose group stage + knockout, straight knockout, or round-robin. Set games per match (Best of 5 / 7), group size, and advancement criteria.
Set entry fee
Enter the entry fee per category. You can also set an early-bird fee with a separate deadline, or mark a category as free.
Set max entries
Define the maximum number of players. Once full, new registrants are auto-placed on the waitlist.
Seeding method
Choose how seeds are assigned: by rating, by manual ranking, or no seeding (random draw). Seeds affect how players are distributed in the bracket.
Publish & Go Live
Publishing makes your tournament visible and opens registration to players.
Public Listing
Tournament appears in all players' search results
Auto Notifications
Nearby players are notified of new events
Share Link
Get a shareable URL for social media
Pre-publish checklist
The system runs a validation check. It will flag any incomplete categories, missing entry fees, or conflicting dates before allowing you to publish.
Tap Publish
Confirm the publish action. The tournament immediately appears in the public listing and players in your configured regions are sent a notification.
Share on social media
Copy the tournament's share link from Settings → Share and post it to your club's WhatsApp group, Instagram, or Facebook page.
Manage Registrations
Review, approve, reject, or move players between the active list and the waitlist.
View incoming requests
Go to Registrations → Pending. Each request shows the player's name, rating, category chosen, and payment status.
Approve or reject
Tap Approve to confirm a player's entry — they get an immediate notification. Tap Reject to decline and trigger an automatic refund.
Waitlist management
If a category is full, new registrants are waitlisted. If a spot opens (due to withdrawal), tap Promote from Waitlist to offer it to the next player.
Bulk approval
Use Select All → Approve All to instantly approve all pending requests for a category when registration closes.
Assign Staff Roles
Delegate responsibilities to referees, organizers, and helpers. Each role has scoped permissions.
Go to Staff Management
Navigate to Tournament → Staff → Add Member. Search by TT Stars username or email address.
Choose a role
Select from Chief Referee, Organizer, or Helper. Each has different dashboard access and permissions.
Send invitation
The staff member receives an in-app notification and email. They must accept the invite before gaining dashboard access.
Manage access
You can revoke access at any time from Staff → [Member] → Remove. The staff member loses access immediately.
| Permission | Owner | Ch. Referee | Organizer | Helper |
|---|---|---|---|---|
| Edit tournament settings | ✓ | — | — | — |
| Manage registrations | ✓ | — | ✓ | — |
| Manage & publish draw | ✓ | ✓ | — | — |
| Schedule matches | ✓ | ✓ | ✓ | — |
| Enter & validate scores | ✓ | ✓ | — | ✓ |
| Override / dispute scores | ✓ | ✓ | — | — |
Draw Management
Generate, review, and publish the draw for each category. The Chief Referee can also perform these steps.
Lock registrations
Before generating the draw, go to Registrations → Lock. This prevents any new approvals from affecting the draw. A confirmation dialog warns you that this cannot be undone without contacting support.
Generate draw
Go to Draw → Generate. TT Stars automatically seeds players based on your configured seeding method, distributes them into groups/brackets, and avoids placing same-club players in the same early-round group.
Review & adjust
Preview the full bracket/group stage. Drag-and-drop individual players to swap positions if needed. The system warns you if a swap violates seeding rules.
Publish the draw
Tap Publish Draw. All registered players immediately receive a push notification with their bracket position and first-round opponent.
Monitor Progress
A real-time overview of every match happening in your tournament.
Live Match Feed
Real-time game-by-game scores
Completion Tracker
% of matches done per category
Issue Alerts
Disputes, no-shows, and delays
The Owner Dashboard shows a live progress grid with all categories. Each category tile shows the number of matches completed vs total, a live match counter, and any open disputes or issues requiring your attention.
You can tap any category to drill down into the full bracket or group-stage view and see live scores, upcoming matches, and staff assignments in real time.
Reports & Exports
Generate live and post-event reports for operational tracking, federation submission, and record-keeping.
Live progress report
Available during the event. Shows match completion %, total scores entered, no-shows, and remaining matches by category. Exportable as PDF.
Final results export
Once the tournament is closed, export complete results in CSV, PDF, or standard federation format for ranking submission.
Player roster export
Export the full registered-player list with names, ratings, club affiliations, and contact details for sign-in sheets and accreditation.
Financial summary
View total entry fee collections, refunds issued, and a category-wise breakdown. Export as a spreadsheet for accounting.
Close the Tournament
Finalise results, publish the official leaderboard, and send closing communications to participants.
Verify all results are final
Check that every category shows 100% match completion and all disputes are resolved. The close action is blocked if any match is still open.
Publish the leaderboard
Tap Close Tournament → Publish Results. The final standings are made public on the tournament page and all participants receive a summary notification.
Issue digital certificates
Upload podium images or certificates in Awards → Upload. Players can download their certificates from their My Tournaments section.
Submit to ranking body
Export the federation-format results file and submit it to your state/national association through their portal. TT Stars also supports direct API submission for affiliated bodies.
Watch & Learn
Step-by-step video walkthroughs for tournament owners.
Creating Your First Tournament
Setup, categories, rules, and publishing end-to-end.
Watch videoManaging Registrations & Staff
Approve players, assign referees and organizers.
~6 minClosing the Tournament & Exporting Results
Publish results, issue certificates, export for federations.
~5 minOwner FAQ
Common questions from tournament owners.
Yes, you can edit category details (format, limits, fees) after publishing, but changes do not retroactively affect already-approved players. New applicants will see the updated settings.
The registration is marked as Pending Payment and does not appear in your approval queue. The player is notified to retry the payment. If payment is not completed within 48 hours, the registration is automatically cancelled.
Once published and players are notified, a full redraw is disabled to avoid confusion. You can manually swap individual positions in the bracket. For exceptional cases, contact TT Stars support for an admin-level redraw.
There is no hard limit. Add as many helpers, organizers, and referees as your event requires. All must have active TT Stars accounts to accept invitations.